Privacy Notice / Last updated: September 2026
At The Collective Thailand, trust is at the heart of how we build community. We believe that trust also means being clear and transparent about how we collect, use and protect your personal information.
This Privacy Notice explains how The Collective Thailand (“The Collective”, “we”, “us” or “our”) collects, uses, stores and protects personal data when you visit our website, contact us, join one of our communities, register for a gathering, workshop or experience, or otherwise interact with us.
This notice is intended to comply with the principles of Thailand’s Personal Data Protection Act B.E. 2562 (2019) (“PDPA”).
1. Who we are
The Collective Thailand is a women’s community built around trust, belonging and meaningful connection. We bring women together across Thailand through local communities, shared experiences, gatherings and opportunities to connect.
Our community includes The Collective Thailand and the local communities and initiatives operating under The Collective Thailand.
Organisation: The Collective Thailand
Email:thecollectivethailand@gmail.com
If you have questions about this Privacy Notice, how we handle your personal information, or would like to exercise your rights regarding your personal data, please contact us using the details above.
2. Information we may collect
The information we collect depends on how you choose to interact with The Collective. This may include:
● Your name
● Email address
● Phone number or messaging contact details
● Social media details, when voluntarily provided
● Your city or general location in Thailand
● Information you provide when requesting to join or participating in one of our communities
● Information you provide when registering for gatherings, workshops, events or other experiences
● Messages, enquiries, feedback or other communications you send to us
● Information reasonably necessary to organise or manage your participation in our activities
When you visit our website, we may also collect limited technical information such as your browser type, device information, IP address and website usage data, depending on the technologies, cookies and analytics tools used on the site.
We aim to collect only the personal information that is reasonably necessary for the purposes described in this Privacy Notice.
3. How we use your information
We may use your personal data to:
● Respond to your enquiries, requests or communications
● Process requests to join or participate in our communities
● Communicate with you about community activities, gatherings, workshops, events and experiences
● Organise and manage your participation in our activities and experiences
● Understand the needs, interests and preferences of our community
● Improve our website, communications and community experiences
● Send relevant community updates and communications, where permitted
● Maintain the security and proper operation of our website and services
● Comply with applicable legal and regulatory requirements
We will only use your personal data for the purposes described in this Privacy Notice or for other compatible purposes. If we need to use your information for a materially different purpose, we will provide appropriate information and, where required by law, obtain your consent
4. Legal basis for processing
Depending on how you interact with The Collective Thailand and the circumstances in which your personal data is collected, we may process your information based on one or more of the following lawful bases:
● Consent — where you have given us permission to process your personal data for a specific purpose
● Contractual necessity — where processing is necessary to provide something you have requested, fulfil an agreement with you, or take steps at your request before entering into an agreement
● Legitimate interests — where processing is reasonably necessary for the operation, administration or improvement of our communities and activities, provided that those interests do not override your rights and interests
● Legal obligation — where processing is necessary for us to comply with applicable laws or regulatory requirements
● Other lawful bases recognised under Thailand’s PDPA or other applicable data protection laws
Where we rely on your consent, you may withdraw it at any time by contacting us using the details provided in this Privacy Notice. Withdrawing your consent will not affect the lawfulness of any processing carried out before your consent was withdrawn.
5. Sharing your information
We do not sell your personal data.
We may share personal information with trusted service providers who help us operate The Collective Thailand and our communities, including our website, communications, event registrations and other community activities or services.
These providers may include website hosting providers, registration and form platforms, email and communication services, analytics providers, payment providers and other technology or operational partners.
We only share personal information that is reasonably necessary for these providers to perform their services. Where appropriate, we take reasonable steps to ensure that service providers handle personal data in accordance with applicable privacy and security requirements.
We may also disclose personal data where required by law, to respond to lawful requests from public authorities, or where reasonably necessary to protect our rights, safety, property or the integrity of our communities and activities.
6. International transfers
Some of the service providers and technology platforms we use may store or process personal data outside Thailand.
Where personal data is transferred outside Thailand, we will take reasonable and appropriate steps to ensure that such transfers are handled in accordance with applicable requirements under Thailand’s PDPA, including implementing appropriate safeguards where required.
7. How long we keep your information
We retain personal data only for as long as reasonably necessary to fulfil the purposes for which it was collected, including providing community activities and experiences, maintaining appropriate records, and meeting applicable legal, accounting or regulatory requirements.
The length of time we retain information may vary depending on the type of personal data, the reason it was collected and any applicable legal requirements.
When personal data is no longer reasonably required, we will take appropriate steps to delete, anonymise or securely dispose of it.
8. Photography and media at our activities
We may take photographs or video recordings during certain gatherings, events and community experiences for the purpose of documenting and sharing the activities of The Collective Thailand. Where appropriate, we will inform participants that photography or filming may take place and provide information about how to let us know if they prefer not to be photographed or recorded.
9. Your rights
Subject to applicable law and any relevant exceptions, you may have certain rights regarding your personal data, including the right to:
● Request access to your personal data
● Request correction of inaccurate, incomplete or outdated information
● Request deletion, destruction or anonymisation of personal data in certain circumstances
● Request restriction of processing in certain circumstances
● Object to certain processing activities
● Request data portability, where applicable
● Withdraw your consent at any time where processing is based on consent
● Lodge a complaint with the relevant data protection authority
To exercise any of these rights, or if you have questions about how we handle your personal data, please contact us at:
thecollectivethailand@gmail.com
We may need to verify your identity before responding to a request. We will handle requests in accordance with applicable requirements under Thailand’s PDPA.
10. Cookies and analytics
Our website may use cookies and similar technologies to support essential website functionality, understand how visitors interact with the site and help us improve the website and overall user experience.
Some cookies may be necessary for the website to function properly, while others may be used for purposes such as analytics or performance measurement.
The specific cookies and technologies used will depend on the services, features and integrations enabled on our website.
Where required by applicable law, we will provide appropriate information about the use of non-essential cookies and obtain your consent before those cookies or similar technologies are used.
You may also be able to manage your cookie preferences through the options provided on our website or through your browser settings.
11. Security
We take reasonable technical and organisational measures to protect personal data against unauthorised access, loss, misuse, alteration, disclosure or destruction.
We review these measures as appropriate in light of the nature of the personal data we process and the ways in which we use it.
However, no method of transmission over the internet or electronic storage can be guaranteed to be completely secure, and we cannot guarantee absolute security.
12. Changes to this Privacy Notice
We may update this Privacy Notice from time to time to reflect changes to our communities, activities, services, technology, legal requirements or privacy practices.
When we make material changes, we will update the “Last updated” date at the top of this notice and, where appropriate, take reasonable steps to inform you through our website or other relevant communication channels.
We encourage you to review this Privacy Notice periodically to stay informed about how we handle personal data.
13. Contact us
If you have questions about this Privacy Notice, how we handle your personal data, or would like to exercise any of your privacy rights, please contact us:
The Collective Thailand
Email: thecollectivethailand@gmail.com
Effective date: September 2026